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About Us

Koya-Con is an Anime Convention locally run in the Permian Basin to spread the enjoyment of anime, manga, and Japanese culture. It is held by the West Texas Anime Society.

We are currently working on planning our third annual year and expect to go above and beyond last year's convention. We hope that you will join us in helping our communities convention grow even larger and better every year! We are a non-profit organization so everything that is earned from the con goes back into the next year's budget for guests and activities!

This year the con will be held at the Midland Horseshoe Pavilion located at 2514 Arena Trl, Midland, TX 79701. This new facility boast plenty of room where we will have a total of 4 Panels Rooms, Main Stage, and Artist Alley/Dealer's Room.

We plan on having the following: Cosplay Show & Contest, Concert, Panels & Guests, J-Pop/K-Pop Room, Anime Viewings, Manga Library, Table Top Games, and Door Prizes. 

This is an all ages event, although some late night programming will require ID for 18+ panels. If attendees are 12 or under they are required to be accompanied by a parent or legal guardian over the age of 18.

Koya-Con Rules & Policies

General Rules

1. No outside food or drink will be allowed on the premises. Concessions will be available for sale during the convention, and at the official Koya-Con booth.

2. Children 12 and under must be accompanied by a parent or legal guardian over the age of 18 at all times while on the premises.

3. A valid photo ID will be required for all attendees to pick up or purchase a badge. Examples include: a Driver’s License or a school ID..

4. Admittance to any programming intended for audiences over the age of 18 will require a valid photo ID.

5. No live animals will be permitted on the premises unless they are clearly-marked service animals.

6. Acts of vandalism are strictly prohibited and any individuals found damaging or defacing Koya-Con or venue property will be ejected from the convention and have their badges confiscated. In severe cases, the Midland Police Department will be contacted.

7. Trashcans will be available throughout the convention; do not litter.

8. While attendees are encouraged to take photos during the convention, please try to avoid blocking hallways and other trafficked areas for a “quick picture”. There are many areas around the convention that will be well-suited for photos and photoshoots.

9. Be courteous when taking photos and ask permission from the subject before doing so. This includes cosplayers, guests, attendees, vendor or artist booths, and more.

10. Sales initiated by unauthorized individuals (those who are not approved vendors, artists, or guests) outside of the official vendor room are strictly prohibited.

11. Individuals found sleeping in panel rooms will be awakened and may be asked to leave the room. In similar fashion, individuals found loitering in any convention space for an extended period of time may be asked to move at the discretion of Koya-Con staff.

12. Individuals who participate in Koya-Con programming of any variety concede to becoming responsible for their own liability during participation. These individuals assume all risks to the dangers incidental to Koya-Con.

13. Obey all rules, regulations, and instructions given by Koya-Con staff and volunteers, as well as venue employees, security, and present law enforcement.

14. Appropriate attire is required of all in attendance during the convention (including artists, vendors, guests, and others). This includes shirts/tops, skirts/shorts/pants, and shoes. If at any time during the convention your attire is deemed inappropriate by staff, you will be asked to change. Failure to comply will result in ejection from the event and the confiscation of your badge.

15. The legal drinking age in the state of Texas is 21. Any individual under this age who is caught drinking or exhibiting symptoms of intoxication will be reported to venue security and to the Midland Police Department.

16. Smoking (including the use of vaping devices) is not allowed inside the venue at any time during Koya-Con.

17. Koya-Con cannot be held responsible for personal items that are missing, lost, stolen, or damaged during the convention. Items that are left unattended at the convention will be turned over to the proper authorities (in most cases, to the venue business office after the event has concluded). If you have lost something during the convention, first check with staff members at the registration desk.

18. A membership badge to Koya-Con is required for all attendees who wish to access Main Events, the Entertainment Hall, Panels, and other convention programming. Badges must be worn in an inconspicuous place and be visible at all times during the convention. Badges are nonrefundable, nontransferable, and nonreplaceable. Koya-Con cannot be held liable for badges that are missing, lost, stolen, damaged, or tampered with in such a way that voids their validity.

19. By purchasing a badge to Koya-Con, the wearer consents to the use of their likeness for recording or reproduction for use by Koya-Con or the West Texas Anime Society.

20. Failure to comply with the published rules of Koya-Con or to the verbal or written instruction given by its staff or volunteers will result in the confiscation of the offender’s badge and ejection from the convention. Koya-Con reserves the right to eject anyone from the convention at any time for any reason without a refund.

21. All in attendance at the convention will be required to follow local, state, and federal laws at all times. Theft, drug use, assault, and other illegal activity will be prosecuted to the fullest extent of the law.

22. Harassment and discrimination of any form will not be tolerated.

23. Prohibited items from the convention include (but are not necessarily limited to): Wheeled devices (outside of mobility assistance devices) such as rollerblades/skates, skateboards, scooters, bicycles, wheelies, segways, and hoverboards. There are no exceptions to this rule, whether or not the item is functional.

24. All prop weapons must be inspected and peace-bonded each day of the convention. Other props may also require inspection at the discretion of Koya-Con staff. Items that are unapproved will be cataloged and stored by the convention and can be reclaimed by the owner of the item at the end of the event. Items that are found to violate local, state, or federal law may not be returned at the discretion of the Midland Police Department.

 

Cosplay Policy

Koya-Con is a family-friendly event. Koya-Con reserves the right to refuse the entry of a costume that Koya-Con staff decides is unfit for an audience of all ages. Costumes deemed inappropriate for a family-friendly event will not be allowed to enter the convention or participate in the cosplay contests.

Any display of a cosplay prop in an aggressive or threatening manner, real or implied regardless of intent, or any other activity thought to be unsafe in the view of the Koya-Con staff is strictly forbidden. At any time, should Koya-Con staff see a weapon being carried or being used in an unsafe manner, the individual will be brought to the attention of Koya-Con staff.

Law Enforcement Cosplay costumes that could be confused with local, state, or federal law enforcement of any kind are not permitted on the convention floor. Koya-Con reserves the right to determine if a uniform or costume resembles an unacceptable real world uniform at its sole and absolute discretion. Any and all costume and prop restrictions for the Cosplay events will be at the discretion of the Koya-Con staff.

Signs of any kind are not allowed. This includes, but is not limited to cardboard, poster board, notebook paper, etc.

Cosplay Contest Rules

The cosplay contest is open to all ages. Costumes must be convention appropriate and adhere to all Koya-Con rules and guidelines.

Acceptable Cosplay Costumes for the Cosplay Contest

No more than 50% of your costume may be prefabricated, 50% of your costume must be handcrafted or altered. For example, going to a costume shop and renting a full costume does not qualify for the cosplay contest. While you are welcome to dress as such during the convention, obviously pre-made or pre-bought costumes will not be allowed into the contests.

To count toward the handcrafted 50%, pieces your costume may be heavily modified from its original condition, handcrafted, or personally fabricated. If you are modeling a costume designed by another person, you must give them full credit and preferably have them on stage with you during the contest so we can applaud both of you.

Cosplay Show entrants must be prejudged to be eligible for a prize. Prejudging will be done by the cosplay guest panel and the day, time and location will be listed in the con schedule. Presentation judging will take place during the contest by the cosplay guest panel and the top cosplayers of the show will be announced following the conclusion the contest. There will be First, Second, and Third place awards as well as an individual merit award from each judge (Judges Award).

During the Cosplay Show each contestant will have 30 seconds to walk on stage and show off the hours of hard work put into your costume. If you would like to perform a short routine you may do so provided you do not perform any unsafe acrobatic acts on stage. Be sure to bring all the tools you need to prevent any wardrobe malfunctions while on stage.

At this year’s Koya-Con there is only single cosplay allowed. Group contests may follow in coming years; we just don’t have enough time to squeeze in everything we’d like to have.

Cosplay Show entrants must be prejudged to be eligible for a prize. Prejudging will be done by the cosplay guest panel and the day, time and location will be listed in the con schedule. Presentation judging will take place during the contest by the cosplay guest panel and the top three cosplayers of the show will be announced following the conclusion the contest.

Weapons Policy

All related props and replica weapons must be handled in a safe and controlled manner while at the convention. Infractions may include: excessive swinging, poking, hitting of blunt or edged weapons; pointing and or shooting replica firearms at others in the convention space, with the exception of posing for a photo. Violations of these rules could result in the prop being detained by convention staff or being asked to remove the prop from the convention floor. Repeat offences will result in lose of badge privileges and being asked to leave the convention.

Oversized props may be limited to the area in which they are allowed and or will require a spotter to ensure the safe movement of the item.

Koya-Con reserves the right to bar any prop which may be a danger to the user or other attendees.

Firearms

NO REAL FIREARMS of any type may be used as props and will NOT be allowed at the convention no matter their state of function .

Functioning replicas will NOT be allowed to be used as props.

Replica “airsoft” firearms are permitted to be carried if they are mechanically deactivated to the point that they will not work, they cannot be made to work easily, and have a visible orange tip.

Nerf and other dart guns must be mechanically deactivated to the point that they will not fire.

All other model firearm type weapons made or bought are subject to inspecting, must be taken to weapons check, and have a visible orange tip.

All prop firearms are to remain holstered, slung or carried at the side unless posing for a photo.

All replica firearms will be subject to testing by any member of the Koya-Con staff at weapons check and on the floor if there are grounds to recheck a prop. Any props which do not meet the needed criteria are may be barred or mechanically deactivated by a staff member.

Bladed Weapons

No real knives or swords or any other edged weapons may be carried as a prop this includes, “peace tied” weapons.

Any edged weapons bought at the convention that are metallic or otherwise not allowed by Koya-Con must remain in their packaging and be taken to the attendee’s vehicle for storage or must be left with a convention staff member. Koya-Con is not responsible for lost, damaged or stolen personal items.

Foam, wooden, plastic and practice edged weapons can be carried as long as they do not have a cutting edge capable of causing harm to other people or property.

All replicas are to remain in their scabbards or sheaths or in the most non-intrusive position possible unless posing for a photo.

Blunt Force Prop Weapons

No real blunt force weapons such as clubs, maces, nightstick and axes, etc. may be carried as props.

Any blunt force weapons bought at the convention which are metallic or otherwise not allowed by Koya-Con must remain in their packaging and be taken to the attendee’s vehicle for storage or must be left with a convention staff member. Koya-Con is not responsible for lost, damaged or stolen personal items.

Reproductions and models are allowed as long as they are made from a lightweight material such as foam or plastic and that there are no sharp edges or points attracted to the prop. Staffs, canes and shepherded crooks must not have any sharp points and edges or be needlessly heavy.

All replicas are to remain belted or carried in the most non-intrusive way possible unless posing for a photo.

Other Weapons and props

Bows; long, recurve, compound and cross can be carried, given that they are not strung with a bow string. Bows may have an elastic string as long as the draw weight does not allow for projectiles to be shot.

Arrows must either have a blunt tip or a replica head. Attendees are allowed one arrow for use in photography as long as it does not have a nock and follows the rules stated above for arrow heads. All other arrows must remain in a quiver and other container and may be subject to additional securing.

Any and all other props or weapons not listed in any of the sections are subject to approval by the staff of Koya-Con.

All other weapons and props are to be carried in the most non-intrusive way possible unless posing for a photo.

Weapons Check

All attendees of Koya-Con who have or are in the possession of a prop which requires checking must stop at the Weapons Check Station during check in.

Mandatory checks include:

  • All replica firearms of any type
  • All edged weapons
  • All blunt weapons
  • All bows and arrows
  • Any other prop which a staff member deems necessary to have it checked

Non-mandatory checks include:

  • Walking sticks and staffs which are simple and do not have adorning features

All props can be subject to inspection during the convention by any members of the Koya-Con staff.